SSM Option 2 - Define User Profiles

This option allows you to create and update the user profile for a specified user-id.

On selecting Option 2 on the SSM screen, the following screen is displayed.

                 U S E R S    F I L E    M A I N T E N A N C E
--------------------------------------------------------------------------------
User ID >
 0 Description          :
 1 Password             :                               13 Status        :
 2 Expiration Date      :                               14 Type          :
 3 Validity Period      :                               15 Messages      :
 4 No of prior pswds    :                               16 Language      :
 5 Allowed Paths        :                               17 System Names  :
 6 Disallowed Paths     :                               18 Network IDs   :
 7 Default Account Name :                               19 Network Pswds :
 8 Default Logon Proc   :                               20 Ret. Locks    :
 9 Logon Retries        :                               21 Update Locks  :
10 Log Failed Attempts  :                               22 Verb file path:
11 PLIDs                :                               23 Environment   :
12 Profile IDs          :
Enter user id.
(or 'CR' to exit, '?' for list, 'D' for default or '*' for current)

Refer to Profiles Screens for details of how to use this screen.

The following is an example of the screen displayed for the new user-id entry daveh. The parameters displayed are the default settings derived from the DEFAULT item in the USERS file.

                 U S E R S    F I L E    M A I N T E N A N C E
--------------------------------------------------------------------------------
User ID >daveh     *NEW ITEM*
 0 Description          :
 1 Password             :none                           13 Status        :D
 2 Expiration Date      :none                           14 Type          :I
 3 Validity Period      :0                              15 Messages      :YES
 4 No of prior pswds    :0                              16 Language      :0
 5 Allowed Paths        :none                           17 System Names  :none
 6 Disallowed Paths     :none                           18 Network IDs   :none
 7 Default Account Name :none                           19 Network Pswds :none
 8 Default Logon Proc   :none                           20 Ret. Locks    :none
 9 Logon Retries        :5                              21 Update Locks  :none
10 Log Failed Attempts  :NO                             22 Verb file path:NO
11 PLIDs                :none                           23 Environment   :NO
12 Profile IDs          :none


Enter option# (0-23) to change; EX to exit; FI to file; FD to delete :

Notes:

Options 17-19 are not applicable to a Reality database on a UNIX host. On UNIX, network user-ids are set up in UNIX-Connect using the USERS-FILE maintenance utility.
The default setting of Option 13 (Status) is D (Disabled). This must be changed to E (Enabled) before you can log on under a new user-id.

Choosing a User-id

Because a user-id is an item-id, you can make it quite long. However, keep the following points in mind when assigning user-ids:

The longer an id, the more likely it is to be mistyped.
The shorter the id, the more difficulty you will have assigning unique ones.
Choosing ids that are already characteristics of the user (such as name or employee number) will result in fewer forgotten user-ids.

You should decide the type of user-ids that will be used on your database. Some suggestions are:

Free format: each user chooses whatever they want, perhaps from some options, perhaps with some structure.
Employee number: if each employee is issued a unique employee number, this can be useful, especially if employees wear badges containing the numbers.
Initials of user's name: for a small number of users this could be ideal.
Name: you could use either given names or family names. If two or more persons have the same name, you could append an initial to differentiate them.

If you issue user-ids to groups rather than individuals, you could use ids such as department name, department number, software application name, job function etc.

USERS File Maintenance Options

0 Description

Describes the user.

Prompt:

Description of user:

Enter an alphanumeric string of up to 50 characters.

1 Password

Assigns, changes or removes a user password.

Prompt:

Enter new password:

then a prompt to verify:

Please re-enter the new password

Enter an alphanumeric string of up to 30 characters (excluding spaces). A minimum password length may be specified by the PasswordLength database configuration parameter; if a password that is shorter than the minimum length is entered, the following prompt appears: Your password is too short, please try again!. The password must not match any word in the user's description (Option 0) and must not contain three consecutive identical characters.

Note: For security purposes, the string entered at the password prompt is not echoed, and it is encrypted in the USERS file. Users can change their own passwords subsequently via the PASSWORD command, provided they can correctly enter their current password.

2 Expiration Date

Specifies the date when the current password becomes invalid.

Prompt:

Password expiration date:

Enter a date in the form: dd mmm yy. See Note 2.

3 Validity Period

Specifies the number of days the current user password is valid.

Prompt:

Number of days that the current password is valid:

Enter a number in the range 0 to 366. See Note 2.

4 No of prior passwds

Specifies the number of new passwords required before the user can reuse a password. Each time the user changes his or her password, the new password is checked against a list of those previously used. If the new password is found in the list, an error message is displayed.

Prompt:

Number of prior passwords that may not be used (0=no limit) :

Enter the required number of previously used passwords.

5 Allowed Paths

Specifies the locations from which a user can access the database. Locations are specified using Physical Location Identifiers (PLIds).

Prompt:

Valid PLIds for access paths (separated by ','; A=Add; D=Delete)

Enter a PLId or PLIds. Multiple PLIds must be separated by commas. If a path already exists, a message is displayed containing the current PLId(s). To add or delete a PLId, enter A or D, as appropriate, and type the PLId.

If there is no network profile with the PLId you have entered, you will be prompted:

'PLId' is not a PLID in the NETWORK file. Accept as is? (Y/N) :

Enter Y or N as required. Allowed locations with no associated network profile use the default profile.

6 Disallowed Paths

Specifies locations (PLIds) from which a user is denied access to the database.

Prompt:

Invalid PLIds for access paths (separated by ','; A=Add; D=Delete)

As for Option 5.

7 Default Account Name

Specifies the name of the account to which the user logs on automatically.

Prompt:

Default account name to logon to :

Enter an account name.

Note: If the account specified does not currently exist, you are asked to confirm the entry before it is accepted. If a default account is specified here, the user is automatically logged-on to it after entering his or her user-id and password, provided that either the user-id has a password (which then overrides any account password) or the account has no password. In any other case the account, and account password, if any, are prompted for.

8 Default Logon Proc

Specifies the User Logon Program. This runs when the user first logs on to the database and must exist in the initial account onto which the user is logged. It must normally be a Proc, but you can allow any valid TCL command can be used (see Introduction to the Terminal Control Language) by setting the LOGON.PROGS environment option.

If the User Logon Program is run, the Account Logon Program is normally not executed unless called by the User Logon Program (this behaviour can be changed by setting the ACCOUNT.LOGON environment option).

Prompt:

Default logon Proc to execute :

Enter the item-id of the User Logon Program to be executed.

9 Logon Retries

Specifies the number of unsuccessful logon attempts before a user is locked out of the database. When a user is locked out, the Status field (Option 13) is set to F - the user-id must then be re-enabled by the system administrator.

Prompt:

Number of failed logon attempts before being locked out :

Enter a number in the range 0 to 32000. A value of 0 (zero) specifies infinite retries.

10 Log Failed Attempts

Specifies whether to log failed logon attempts for security purposes. If enabled, each failed logon attempt is logged in the file SECURITY.EVENTS in the SYSMAN account.

Prompt:

Log the failed logon attempts ? (Y/N) :

Enter:

Y Log failed logon attempts.

N Do not log failed logon attempts.

11 PLIds

Specifies the location or locations (PLIds or partial PLIds) that correspond to security profile-id(s) entered at Option 12.

Prompt:

PLIds for security profiles (separated by ','; A=Add; D=Delete)
:

Enter a PLId or PLIds. Multiple PLIds must be separated by commas. If a security profile already exists, a message is displayed containing the current PLId(s). To add or delete a PLId, enter A or D, as appropriate, and type the PLId.

12 Profile IDs

Specifies security profile-ids. Each id is an item-id in the SECURITY file. Each id corresponds one for one to the PLIds in option 11. However, one more profile-id than the number of PLIds in option 11 can be entered. This extra id (the last one in the list) is assigned to any PLId that does not match the specified PLIds.

Prompt:

Security profiles for PLIds (separated by ','; A=Add; D=Delete)
:

Enter a profile-id or profile-ids. Multiple ids must be separated by commas. If a security profile-id already exists, a message is displayed containing the current profile-id(s). To add or delete a profile-id, enter A or D, as appropriate, and type the id.

If the profile specified does not currently exist, you are asked to confirm the entry before it is accepted. Note that a user cannot log on if their security profile does not exist, but that if you do not specify a profile-id, the DEFAULT security profile is assigned.

13 Status

Specifies whether the user is allowed to log on to the database.

Prompt:

User status (E=Enabled; D=Disabled) :

Enter:

E Enabled.

D Disabled.

Note: The default setting is D (Disabled). This must be changed to E (Enabled) before you can log on under the new user-id. Also, the software assigns status F automatically when the user's logon is disabled because of too many logon attempts (as specified in Option 9). The user just sees a message saying that the logon attempt has failed, whatever the reason for failure.

14 Type

Specifies whether the user can operate in Interactive mode, Server mode, or both.

Prompt:

User type code (I=Interactive mode; S=Server mode; '*'=both) :

Enter:

I Interactive mode. Allows connections for the purpose of terminal input/output only.

S Server mode. Allows connections for inter-process communication only. With S mode defined, a user can be started by a client user (for example, a DataBasic program or ODBC client), but not from a terminal.

* Both interactive and server mode.

15 Messages

Allows you to suppress messages at the current cursor position. To display a message on line 25, see NETWORK File Maintenance Option 11.

Prompt:

Enable receipt of messages ? (Y/N) :

Enter:

Y Display messages at current cursor position.

N Suppress messages at current cursor position.

16 Language

Specifies the language to be assigned to the user at logon. Languages are defined in the system language table.

Prompt:

Language number to use :

Enter a number in the range 0 to 255. The default (0) is for English.

17 System names

Allows you to specify remote databases to which the user can connect using Remote Logon or Remote File Access.

Note: This option applies only to Reality on Windows hosts; see Setting Up Remote Database Details on Windows. On UNIX, such databases are specified in the USERS-FILE.

The database names that you enter at this option correspond, one for one, with the network user-ids and passwords that you enter at Options 18 and 19.

Each name must be a Reality/dbase entry in the registry.

Prompt:

System names (separated by ',': A=Add; D=Delete) :
A backslash ('\') will null the field.

To add a database name, enter A. This displays the prompt System name to add. When you press RETURN, you are prompted for the associated user-id on the remote database and then for the associated password. This is the recommended way of entering database names.
Enter one or more database names separated by commas. You will need to use options 18 and 19 to enter the corresponding remote user-ids and passwords.
To delete a database name enter D. This displays the prompt System name to delete. Now enter one or more database names, separated by commas.
To leave the field unchanged press RETURN.

The default is no database names specified.

18 Network Ids

Allows you to specify user-ids on remote databases which can be used by the local user. These are referred to as network ids.

Note: This option applies only to Reality on Windows hosts; see Setting Up Remote Database Details on Windows. On UNIX, such user-ids are specified in the USERS-FILE.

The network ids that you enter at this option correspond, one for one, with the remote database names and passwords that you enter with Options 17 and 19.

Prompt:

Network IDs (separated by ',': A=Add; D=Delete) :
A backslash ('\') will null the field.

Do one of the following:

Enter one or more network ids, separated by commas.
To add a network id, enter A. This displays the prompt: Network ID to add.
To delete a network id enter D. This displays the prompt: Network IDs to delete.
To leave field unchanged press RETURN.

The default is no network ids.

19 Network Pswds

Allows you to specify passwords which can be used with the network ids, entered at option 18, on remote databases.

Note: This option applies only to Reality on Windows hosts; see Setting Up Remote Database Details on Windows. On UNIX, such passwords are specified in the USERS-FILE.

The network passwords that you enter at this option correspond, one for one, with the remote database names and network user-ids that you enter with Options 17 and 18.

Prompt:

Network passwords (separated by ',': A=Add; D=Delete) :
A backslash ('\') will null the field.

Restriction: A plus sign (+) must not be used as the first character of a password.

Enter one or more network passwords, separated by commas.
To add a network password, enter A. This displays the prompt: Network passwords to add.
To delete a network password, enter D. This displays the prompt: Network passwords to delete.
To leave field unchanged press RETURN.

The default is no network passwords.

20 Ret. Locks

Allows you to specify keys to access files protected with retrieval lock codes. If not specified, the account's keys are used to determine file access.

Prompt:

File Retrieval Keys (separated by ','; A=Add; D=Delete)

Enter a key or multiple keys separated by commas. To add a key, enter A then enter the key at the prompt. To delete a key, enter D then enter the key at the prompt.

21 Update Locks

Allows you to specify keys to update files that are protected with update lock codes. If not specified, the account's keys are used to determine file update.

Prompt:

File Update Keys (separated by ','; A=Add; D=Delete)

As for Option 20.

22 Verb file path

Assigns an additional file containing commands executable by this user even when not included in account's MD.

Prompt:

Alternate verbs file path:

Enter a file-specifier as defined in the Conventions (if file-specifier is omitted, the MD is used).

23 Environment

Specifies the operating environment to be set at logon for this user. Environments are defined using SSM option 4 (Define Environment Settings) or the DEFINE-ENVIRONMENT command. If not set, the user uses the default environment.

Prompt:

Required environment:

Enter one of the following:

The name of the required environment.
\ to clear this option. The user will use the default environment.
RETURN to continue to use the currently selected environment.

The user can change their operating environment with the SET-ENVIRONMENT TCL command.

Notes:

To display a help message, enter ? at the information prompt. To leave a field unchanged press RETURN. To null a field enter a backslash (\).
Options 2 and 3. When the user is within five days of the current date, a warning message is displayed at logon time. If the password expires then the user must request a new one, which is assigned via this menu. On changing the password using the PASSWORD command, the expiration date is reset by adding the validity period to the current date. The defaults (0) for options 2 and 3 give no expiry date and unlimited validity period.

Setting Up Remote Database Details on Windows

These options allow you to specify remote databases to which the user can connect using Remote Logon or Remote File Access.

Notes:

Although you can set up the system name, user-id and password separately using options 17, 18, and 19, this is not recommended.
On UNIX hosts, options 17, 18 and 19 are not used. Instead, network user-ids and passwords for remote databases are set up in the USERS-FILE using the UNIX-Connect netadmin utility.

To setup remote database details (options 17, 18 and 19) for a database user on a Windows host, proceed as follows:

Enter SSM at the TCL prompt.
The SECURITY SYSTEM MAINTENANCE screen is displayed. Enter 2 to select the 'Define User Profiles' option.
The USERS FILE MAINTENANCE screen is displayed. Enter the local user-id for which remote database details are to be set up.
The user profile for the specified user-id is then displayed on the USERS FILE MAINTENANCE screen. Enter 17 to select the System Name option.

This displays the prompt:

System names (separated by ',': A=Add; D=Delete)
:
A backslash ('\') will null the field.

Enter A to add a new database name.

The following prompt is then displayed:
```
System name to add:
```
Enter the name of the required remote database routing entry (this must be created with the netadmin utility).
When you press RETURN, you are prompted:
```
Enter the corresponding network id:
```
Enter the database user-id to be used by the user to access the remote database.
When you press return, you are prompted:
```
Enter the corresponding network password:
```
Enter the associated password for the network user-id.
When you press return, you are prompted to confirm the password you have just entered:
```
Please re-enter the new password to verify:
```
Enter the same password again.
When you press RETURN, the current values of remote database details are updated and you are returned to the USERS FILE AINTENANCE screen.

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